Accounts Payable

Features Include:

• Control records support facility policies and procedures. Shared Vendor Master with the Equipment and Supply Processing (ESP) Management System.
• Vendor Master supports multiple addresses per vendor for remitting checks and 1099s.
• Invoice entry facilities one-time vendors and assignment of vendors.
• User-defined halt codes can be assigned to invoice to hold invoice payment; reports are available on held invoices.
• Patient refund batches are automatically created in Accounts Payable from the Accounts Receivable System.
• Open Payables reports are available by vendor, month or due date.
• Age dates for Aged Open Payable report may be user-defined.
• Invoices may be selected for payment by invoice number, vendor, or due date with automatic printing of Cash Requirements report.
• Multiple invoices for same vendor, same address are consolidated into one check accompanied by a list of each individual invoice.
• Check register may be reprinted on demand with various options.
• Invoices paid by manual check may be identified; manual checks included in Check Register.
• Purchase Journals and Cash Disbursement Journals can be designated through facility-defined control records to post to the General Ledger in detail or in summary.
• Check Reconciliation and voiding of checks is supported. Integration with the Equipment and Supply Processing Management System allows viewing purchase orders, receipts and prior invoices while entering an invoice.
• A monthly posting recap may be requested which includes the following reports: Purchase Journal Recap, Cash Disbursements Recap, Detail Cash Disbursements Recap, Accounts Payable, Expense Account Analysis.