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Intelligent Health Systems’ General Ledger application controls the chart of accounts. The system includes master file maintenance, transaction processing, and reporting capabilities. The GL module handles current and previous year processing, budgeting and statistical reporting. The General Ledger application is fully integrated with Intelligent Health Systems’ Accounts Payable, Equipment and Supply Processing Management, Patient Billing and Accounts Receivable applications.
Features Include:
- Integrated with Accounts Payable and interfaced with Patient Billing, Accounts Receivable, and the Equipment and Supply Processing Management System
- Maintains a separate Chart of Accounts for General Ledger and Statistics
- Separates General Ledger and Statistics data for the current year, previous year, current budget, and planning budget by Account Codes
- Multiple entities can be defined and assigned to regions, if desired
- Accounts are defined and maintained in Master Files. Changes, additions, and deletions to the Master files can be automatically applied across all the defined entities
- Multiple GL accounts can be created at once by selecting departments and sub accounts/natural classes
- General Ledger Account Master search with scan feature for word or letter combinations within the description
- The current year's General Ledger and Statistics data can be "rolled over" on demand to provide the basis for developing the next year's planning budget. Also, the planning budget data can be "rolled over" on demand to become the current year's budget
- Control records provide versatility in identification of site-specific details such as accounting periods, default account numbers for processing data for interfaces with General Ledger/Statistics, and year-end processing
- Accommodates both 12-month and 13-period accounting options
- With proper security access, closed periods can be re-opened to provide for adjusting entries, and then re-closed
- Journal entries from Accounts Payable, Accounts Receivable, Billing, and Equipment and Supply Processing Management can automatically post to the detail file for General Ledger
- Statistics entries can also automatically post to the detail file with the interface to Billing
- Monthly processing then posts the General Ledger or Statistics detail, updating the master file monthly totals
- Journal entries for General Ledger or Statistics can be created through the batch transaction processing for detail not captured through the automatic interfaces
- Recurring batches can be entered and stored for processing in subsequent accounting periods
- Ability to control recurring general journal batches by indicating number of times to post
- Ability to create accrual batches which automatically reverse after initial posting
- Ability to indicate -- by facility or by individual batch -- that recurring and accrual batches should be automatically deleted after final posting or reversal posting
- Multi-entity journal batches default to the entity identified at sign-on to the system. When the journals are posted, an offsetting account is automatically updated, eliminating the need to enter the inter-company detail
- An online inquiry allows review of General Ledger and Statistics detail by account number, journal number, and account type. The detail can be reviewed or printed for the current year, previous year, current budget, or planning budget
- Year-end processing provides a separate library to maintain General Ledger and Statistics detail for two years. An initial, interim and final-close process allows adjusting entries to be updated from the previous year to the current year. With proper security, the previous year's detail can be accessed to enter batches, post journals, and run updated financial reports
- Ability to view all open months/periods by fiscal year month in Month and Year End Processing.
- The Detail Audit Report can be requested on demand to provide a trial balance for processed and unprocessed detail
- One report writer (the Format File), provides consolidated financial reports for both General Ledger and Statistics
- The report writer allows user-defined formatting of financial reports utilizing data from the current year, previous year, current budget, and planning budget. Reports can be defined to print data from one period, a range of periods, or the year-to-date
- User-defined reports with the report writer have the flexibility to compare statistical units with general ledger dollars, to compare the current period with previous period, and to print the previous year's ending balance
- Standard General Ledger and Statistics reports include:
- Account Master Spreadsheet: lists all accounts in the Chart of Accounts with debits, total credits, and net change
- Monthly Summary Listing: lists the current, last year, and budget totals for accounts in a requested period
- Master Audit Listing: lists total debits, total credits, net change, and year-to-date amounts in each period for each requested account
- Detail Audit Listing: provides a transaction-based report of requested accounts
- Standard reports include option to suppress accounts with a zero balance that have had no activity in the requested period(s)
- Ability to select, define, and report a group of General Ledger formats under one "Grouping" number
- Account inquiry displays debits and credits in dual column format with total debits and credits, net change, and current account balance
- Security code access to each year-end processing option
- Ability to copy a batch or general journal with the debits and credit as they were, or reversed.
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